The reality is many of us need to constantly respond to important messages from team members or customers. Check Emails at Specific Times During the Day Instead of waiting and remembering for the exact time, schedule the email in Gmail. Need to send an email at a specific time? For example you might want to reach a client at a more reasonable or professional time, even if you’ve just written it during a coffee-fueled night work session. Take the pressure off your memory and set up reminders so it can be top of mind right when you need to take action. The brain is good at being creative, but pretty bad at remembering random things (such as responding to an email that’s been buried in your inbox for three days). Optimize your email followup game by installing an email open tracker for more insights into your campaigns. There’s a big difference between a potential prospect who opened your email and didn’t respond versus one who never opened it in the first place. If you’re a big fan of labels, then this shortcut helps you access them quickly.ĭon’t have time to implement everything above right now? No worries, start with these 5 productivity hacks for Gmail instead: 1. Quickly toggle between your inbox and your drafts. Do you save emails as drafts before you send them? If so, this is the shortcut for you. If you use starring as a way to keep your inbox organized, then a quick tap of “g” followed by “s” will take you straight to them. G then S – Go to starred conversations.Is your email definitely ready to send? Hit “CTRL/Command” and “enter” to send it on its way. While “shift” and “i” mark your emails as read, pressing “shift” and “u” marks them as unread. If you use “read” and “unread” to keep on top of your emails, then this two-button shortcut is your friend. This also works when you’ve accidentally deleted emails and for “undo send.” Have you made a few mistakes that you need to undo? Just keep pressing the “z” button until you’re back where you need to be. If you ever find yourself making multiple edits to different sections of an email, simply press the “tab” button for fast switching. – Switch between the email body, subject line, and send name.Do you have an email that you’ve read but don’t need to reply to? Pressing “u” will swiftly send you back to the inbox view. Need to go back in a thread as well? Gmail has you covered with the “p” button. P – Jump to the previous email in the current thread. This shortcut allows you to jump to the next email in the conversation. Threads can be confusing, especially when there are multiple people in them. N – Jump to the next email in the current thread.Similarly, you can jump to a newer email by pressing the “k” button. This handy little shortcut allows you to jump back to the last message you had open. Anyone who spends most of their day in their inbox knows that you jump between messages constantly. A quick tap of the “f” button on your keyboard will forward your current message to your desired contact. If there’s more than one person in your email conversation, quickly tapping “a” will reply to everyone in the thread. As it suggests, a quick press of the “r” button allows you to reply to the message you currently have open. Pressing the “/” button will move the cursor straight into the search function in Gmail. This takes the message you’re currently viewing and marks it as important. One of the lesser-known Gmail shortcuts is merely pressing the “=” button. After selecting multiple messages to archive, a swift press of the “e” button will take care of it. If you’re a Gmail productivity whiz who uses stars to organize your emails, then this handy shortcut toggles through them quickly. A quick press of the “d” key will open up a new email in a completely new tab. This quickly allows you to start a new email chain. Step 4: Make sure you go to the bottom of the page and click “Save Changes.” Step 3: Locate “Keyboard Shortcuts” and turn it on. Step 1: Go to the “Settings” option in the top right of your Gmail window. This article is your new cheat sheet to all things Gmail Shortcuts, so let’s dive in and start getting more productive right now - that way you can spend your day doing what you really want to do. So what’s the answer to get some more of your time back? Using Gmail Shortcuts is one of them. That would be over 2 hours spent every day just on email alone! Let’s imagine it takes around 5 minutes to respond to each email. That means there are several dozen opportunities to speed up your workflow, or that of your team. The average person now sends around 27+ emails per day.
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